Human Resources Coordinator: School of Art + Design and Krannert Art Museum

College of Fine and Applied Arts, University of Illinois Urbana-Champaign

The College of Fine and Applied Arts at the University of Illinois Urbana-Champaign seeks a Human Resources Coordinator to deliver human resources services to the School of Art + Design and the Krannert Art Museum.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

Major Duties and Responsibilities:

Employment and Appointment Processing

• Coordinate the hiring activity for all employee groups, including but not limited to position development and approval, search documentation and approval, recruitment advertising, interview participation and coordination, background checks, and onboarding.
• Work closely with the College Human Resources and the Office of Access and Equity with respect to search and hiring practices, affirmative action goals, and equal employment opportunity practices.
• Provide timely, effficient appointment processing, including insight and recommendations on various appointment requests, working closely with the College HR office and campus HR and in accordance with University policy and procedures.
• Responsible for the administration and oversight of bi-weekly payroll approval, ensuring timeliness, accuracy, and completion.
• Facilitate and monitor compliance to comply with campus policies and best practices with respect to annual performance reviews, accurate job descriptions, appropriate employee classification decisions, and timely and accurate leave reporting.
• Coordinate robust, employee-focused onboarding and exit procedures.
• Oversee the development and continual improvement of practices, procedures, and documentation, to drive efficient operations and improve customer service.
• Identify and lead special projects, such as job audits and needs assessments, as needed.

Labor and Employee Relations

• Work independently to conduct research, interpret findings, and provide guidance and recommendations to management and staff on various HR-related issues, consulting with the College and campus Human Resources as applicable.
• Establish and develop strong working relationships with the unit executive officers, administrators, faculty, and staff to successfully meet their HR needs.
• Work effectively with hiring officials, supervisors, search chairs, staff, and committee members to consult and advise on policies, procedures, best practices, workflows, and documentation.
• Provide guidance to employees and supervisors on applicable collective bargaining agreement language, policies and rules.
• Consult with the College HR office and Illinois Human Resources in regard to personnel issues, utilizing available campus resources such as the Faculty and Staff Assistance Program (FSAP), as needed.
• Work closely with a variety of stakeholders and peers including the College of Fine and Applied Arts HR staff, and HR colleagues in other departments/schools in FAA.

Policy and Interpretation

• Interpret and apply policies and procedures related to visa and green card processing; working closely with the International Student and Scholar Services (ISSS) office, guiding sponsored foreign national faculty and staff through the various processes; convey foreign national and visa processing polices and procedures to faculty and staff.
• Interpret and advise on state and federal labor laws; keeping up-to-date with changes and new regulations related to campus implementations of employment and hiring practices such as the Americans with Disabilities Act (ADA), the Fair Labor Standards Act (FLSA), the Family and Medical Leave Act (FMLA), the Occupational Safety and Health Act (OSHA), and others.
• Advise on policies related to ethics, Title IX, ANCRA, and Statement of Economic Interest; ensure compliance with annual training and reporting requirements.
• Interpret, implement and advise employees on policies and procedures relating to employee leaves such as the campus Shared Benefits Program, Disability Leave, Family and Medical Leave, and educational and personal leaves.

Minimum Qualifications:

• Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, or a field closely related to the position.
• Three years of progressive work experience providing professional-level human resources support and coordination.

Knowledge, Skills, and Abilities:

• Proven track record of customer service to diverse clients.
• Results-oriented with strong organizational and time-management skills.
• Demonstrated ability to work autonomously and possess well-developed interpersonal skills.
• Strong oral and written communication skills.
• Ability to interact with a broad array of internal and external constituents.
• Ability to develop proficiency in processing a high volume of transactions accurately and efficiently, in multiple university-wide applications, with high level of attention to detail.
• Ability to concurrently manage multiple complex tasks and priorities.

Salary: Salary is commensurate with qualifications and experience.

Appointment Status: This is a full-time (100%) benefits-eligible civil service position in the Human Resource Associate classification; appointed on a 12-month basis; reporting to the Assistant Director, Business Services, School of Art + Design. This position is available as soon as possible after the closing date.

Application Procedures: 

Applications must be received by June 24, 2021. Apply for this position using the "Apply for Position" button at the bottom of the online job description | See the Job Posting.

If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials for all degrees attained including bachelor's degree (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the "Apply for Position" button at the bottom of the online job description | See the Job Posting.

Applications not submitted through this website will not be considered. For further information about this specific position, contact debbyr@illinois.edu. For questions about the application process, please contact IHR at 217-333-2137. All requested information must be submitted for your application to be considered.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.  Convictions are not a bar to employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

Full-time Security Guard

We are currently looking for responsible individuals to join our team as a member of the Krannert Art Museum security department.

Security guards are integral to museum operations and are responsible for the safety of Krannert Art Museum’s visitors, programs, facility, personnel, and collection.

If this opportunity is of interest to you please review the position information found at: Civil Service Vacancy–Security Guard. 

If you have any questions, please email Stephanie Swearingen or call her at 217 333 2137.